Privacy Policy
Effective Date: January 1, 2026 | Last Updated: September 13, 2026
ZenoMedix RCM ("we," "us," "our") operates https://zenomedix.com (the "Site"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Site or use our services.
1. Information We Collect
Personal Information You Provide: When you request an audit, contact us, or submit a form, we collect: name, email address, phone number, practice name, practice location, specialty, and any information you choose to include in your message.
Automatically Collected Information: We collect IP address, browser type, pages visited, time spent on pages, and referring URL through standard web server logs and analytics tools.
Cookies: We use cookies to improve Site functionality and analyze traffic. You may disable cookies in your browser settings.
2. How We Use Your Information
- To respond to your inquiry and provide requested services
- To send you information about our services that may interest you
- To improve our Site and services
- To comply with legal obligations
- To measure effectiveness of our marketing (including Google Ads conversion tracking)
3. Google Ads and Enhanced Conversions
We use Google Ads conversion tracking. When you submit a form on our Site, we may hash (SHA-256) your email address and phone number and share these hashed values with Google for the purpose of measuring ad campaign effectiveness. These values are one-way hashed and cannot be reversed. This is used solely for conversion matching and not for any other purpose.
4. HIPAA Notice
This website is a marketing site and does not collect Protected Health Information (PHI) as defined by HIPAA. If you are an existing client sharing PHI for billing purposes, that data is handled pursuant to our signed Business Associate Agreement (BAA) and is subject to separate security protocols.
5. Information Sharing
We do not sell, trade, or rent your personal information to third parties. We may share information with trusted service providers who assist in operating our Site and services, under confidentiality agreements. We may disclose information when required by law.
6. Data Security
We implement industry-standard security measures including TLS encryption, access controls, and regular security assessments. However, no method of internet transmission is 100% secure.
7. Your Rights
You may request access to, correction of, or deletion of your personal information by contacting us at info@zenomedix.com. We will respond within 30 days.
8. Third-Party Links
Our Site may contain links to third-party websites. We are not responsible for the privacy practices of those sites.
9. Changes to This Policy
We may update this policy periodically. We will notify you of significant changes by updating the "Last Updated" date above.
10. Contact Us
ZenoMedix RCM
Suite 100, Your City, State 00000
Email: info@zenomedix.com
Phone: 1-800-XXX-XXXX