The Process
From First Call to First Claim — In 48 Hours
Most billing company onboardings take 2–4 weeks. Ours takes 48 hours. Here's how.
🔍
PHASE 1
Free Audit (Day 0)
Day 0
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Schedule a 30-minute call with your dedicated account manager
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Share read-only access to your last 90 days of claims
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We analyze: coding accuracy, denial patterns, AR aging, missed charges
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You receive a detailed report showing exactly how much revenue you're missing
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No obligation — the audit is free whether you work with us or not
⚙️
PHASE 2
Setup & Integration (Day 1–2)
Day 1–2
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Sign service agreement and HIPAA Business Associate Agreement
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Our integration team connects to your EHR/PM system
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Payer enrollment verified — we confirm your active payer contracts
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Specialty-specific coder assigned to your account
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Dashboard access provisioned — you can see everything from day one
🚀
PHASE 3
Go-Live Billing (Day 2+)
Day 2 onward
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Charges flow automatically from your EHR to our billing system
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Coder reviews every claim for accuracy before submission
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Claims scrubbed and submitted electronically within 24 hours of service
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Denial alerts triggered automatically — every denial handled within 48 hours
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Payments posted within 24 hours of ERA receipt
📈
PHASE 4
Ongoing Management
Monthly
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Daily AR follow-up on all open claims
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Monthly performance report: collection rate, denial rate, AR aging, payer analysis
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Quarterly strategy review with your account manager
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Proactive updates when payer rules change that affect your claims
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Annual fee schedule review to ensure you're capturing full contracted rates
Daily Operations
What Happens Every Single Day We Manage Your Billing
☀️
Morning
- New charges entered from yesterday's encounters
- Eligibility verification for today's scheduled patients
- Prior auth status checks for today's procedures
🌤️
Midday
- Claims reviewed, coded, and scrubbed
- ERA/EOB payments posted from prior day
- Denial alerts reviewed and appeals initiated
🌥️
Afternoon
- AR follow-up calls to payers on aging claims
- Patient statement processing
- Payer portal follow-up on submitted claims
🌙
End of Day
- Dashboard updated with day's activity
- New denials logged for appeal queue
- Tomorrow's auth verifications initiated
Full Visibility
Your Real-Time Billing Dashboard
You never need to wonder about the status of your revenue. Your dashboard shows everything, updated in real time.
- Every claim status — submitted, pending, paid, denied
- Monthly collection rate vs. target
- AR aging by payer and by bucket (30/60/90/120+)
- Denial rate by payer with trend analysis
- Payment posting history with variance flags
- Prior auth status for all pending procedures
Live Dashboard Preview
Collection Rate
98.7%
▲ 2.1%
Claims This Month
847
Submitted
AR Days
24.3 days
▼ 3.2 days
Denial Rate
3.2%
▼ 0.8%
Revenue Posted
$142,840
This Month
Ready to Get Started in 48 Hours?
Start with a free audit. We show you the problem. Then we fix it — in 48 hours or less.
Get Free Audit Now